This Privacy Policy explains how the London Defence Conference of Reaction Digital Media Ltd (“we”, “us” or “our”), a UK company registered at 71-75 Shelton Street, London, WC2H 9JQ, collects, uses, stores and protects your personal information when you use our website, register for our events, or otherwise interact with us.
We may collect information that you provide to us, including when you:
The information we collect may include:
We also collect technical information relating to your use of our website, including IP address, browser type, pages visited and cookie information. Further information is available in our Cookies Policy.
We process your personal data in accordance with UK data protection legislation. Depending on the circumstances, we rely on one or more of the following lawful bases:
Where processing is necessary to fulfil your registration, provide services you have requested, or administer your attendance at an event.
Where processing is necessary for our legitimate interests, provided these interests are not overridden by your rights and freedoms. This includes operating our events, improving our services, ensuring the security of our events and premises, preventing fraud, and communicating with our delegates.
Where we are required to process your personal information to comply with legal or regulatory obligations.
Where we rely on your consent, including for marketing communications where required.
We may use your information to:
Photographs, video recordings and other media may be captured during our events for promotional, editorial and archival purposes.
By attending our events, you acknowledge that you may appear in such material. If you do not wish to be photographed or filmed, please notify a member of the event team upon arrival and we will make reasonable efforts to accommodate your request.
We use CCTV systems within our offices and at certain events to maintain a safe and secure environment.
CCTV may be used to:
CCTV footage is normally retained for no longer than 30 days unless it is required for legal or investigative purposes.
Unless a longer retention period is required by law, we will normally retain your personal information for up to seven years after your last meaningful interaction with us.
Website usage data is retained in accordance with our Cookies Policy.
We may share your name, job title and organisation with:
From time to time, we may organise invitation-only networking events, roundtables or side sessions where it may be beneficial for participants to exchange professional contact details. In these circumstances, we may ask for your permission to share your professional email address with other participants or the event host. You will always be given the opportunity to opt out before your professional email address is shared.
Where your personal information is transferred outside the United Kingdom, we will ensure that appropriate safeguards are in place, including the use of Standard Contractual Clauses and the UK International Data Transfer Addendum where applicable.
Under UK data protection law you have the right to:
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
To exercise any of these rights, please contact us at info@londondefenceconference.com.
You may opt out of receiving marketing communications from us at any time by clicking the unsubscribe link in our emails or by contacting us at info@londondefenceconference.com.
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies before submitting any personal information.
If you have any questions about this Privacy Policy or how we process your personal information, please contact info@londondefenceconference.com.